Yarra Ranges Regional Marketing Ltd (YRRML) is responsible for the marketing of the Yarra Valley and Dandenong Ranges.
YRRML understands that privacy is important to you. We are bound by the Information Privacy Principles (IPP’s) in the Privacy Act 1988 (Australia). If YRRML communicates with you by email, it is also bound by the Spam Act 2003 (Australia).
YRRML also strives to handle personal information in a manner which is consistent with the local privacy laws that apply in the various international jurisdictions in which YRRML operates.
1. What Personal Information Does YRRML Collect?
The types of personal information that we collect will depend on the nature of your dealings with us. For example, we may collect personal information directly from you when you:
- *subscribe to a newsletter or register to receive brochures (eg through YRRML’s website);
- *apply to attend or exhibit at a YRRML event, or enter a promotion at such an event;
- *have business dealings with us (whether as an employee of one of our external service providers, or if you work for a Government agency we deal with, or in the context of a transaction, or if you volunteer personal information to us).
In each case, we only collect the personal information that we need to carry out our specific functions. For example:
- *if you are a traveller or tourist who registers to receive electronic newsletters from us we will collect your name, address, email address, age group and information about what type of holiday you are looking for. This is so we can make sure we can provide you with material which is likely to be of the most interest to you; and
- * if you deal with us in the course of business, we will generally only collect your business contact details (so we can communicate with you for normal business purposes).
We also collect personal information about our employees and contractors (personnel records).
2. How do we use Personal Information?
We need to collect personal information so that we can provide you with the publications or services you have requested, or so that we can carry out specific statutory functions (or both). The particular purpose for which we collect personal information will either be explained when we collect that information, or will be obvious from the context in which it is collected. Under the IPP’s, we must only use personal information for the particular purpose we collected it for, or for other purposes that are directly related to that purpose. If we want to use personal information for any other purpose we must obtain your consent. If we use your personal information to send you information by email (including e-newsletters), we will always give you an opportunity to “unsubscribe”, and we will respect your wishes.
3. Will Your Personal Information be Given to Anyone Else?
YRRML makes only limited disclosures of personal information. Examples of these disclosures are explained below. YRRML does share personal information that it has collected in the course of conducting trade events with Tourism Victoria. Such disclosure is notified when that personal information is collected. We may also disclose personal information to external service providers who help us operate our business (eg IT consultants, publishing houses). If YRRML engages external service providers, we require those contractors to comply with contractual privacy obligations that reflect YRRML’s own strict privacy obligations under the IPP’s. For example, with consent, personal information about participants may be disclosed to organisations involved in the Australian tourism industry such as airlines, hotels, tour operators and product suppliers. However, there will be no disclosure of this personal information without consent. Otherwise, YRRML will only disclose personal information with your express consent, or if this is required by law or permitted under the Privacy Act. One example of where disclosures may be required by law will be where a request is made under the Freedom of Information Act 1982 (FOI Act). However, if access is sought to a record containing your personal information by a third person, FOI Act procedures that are designed to protect your privacy will apply.
4. Security of Personal Information
YRRML takes security of personal information seriously. Most electronic records of personal information collected by YRRML are stored in databases are hosted on servers in Australia. In each case, our IT systems are protected by appropriate IT security measures. If you do not live in Australia, and you don’t want your personal information to be transferred to Australia, please don’t provide us with your personal information. If you have dealt with YRRML in the past, and don’t want your personal information stored in Australia, you can ask to be removed from our databases at any time (using the contact details at section 7 below). We also require our staff to ensure that paper records containing personal information are stored securely. YRRML’s personnel are bound by confidentiality obligations as a condition of their employment, and this extends to ensuring that personal information collected by YRRML is kept confidential.
5. Access and Correction
6. Online Privacy Issues
Some YRRML web pages use “cookies”, which are small files that may be placed on your hard disk for record-keeping purposes. A cookie helps us remember who you are. Cookies can make your subsequent visits to the web page simpler and more seamless. You can set your browser to notify you when you receive a cookie, giving you the chance to decide whether or not to accept it. (However, by not accepting cookies, some web pages may not display properly or you may not be permitted to access certain information.) A server cannot find out a name or email address, or anything about a user’s computer, by using cookies.Cookies are important for our website and are used to provide the best possible online experience. By continuing to use this site you are consenting to their use. Please click here for more information.
(b) Online Security
YRRML strives to ensure the security, integrity and privacy of personal information submitted to our sites, and periodically updates its security measures in light of current technologies. You need to be aware of inherent risks associated with the transmission of information via the Internet. YRRML cannot guarantee or warrant the security of any personal information you submit to our sites. If you have concerns in this regard, YRRML has other ways of obtaining and providing information. Normal mail, telephone and fax facilities are available.YRRML sites may also be linked to websites operated by third parties. These links are meant for your convenience only. Links to third party sites do not constitute sponsorship or endorsement or approval of these sites. Visitors to those sites should refer to their separate privacy policies and practices.
7. Additional Information
By E-mail: email@example.com
By Post:PO Box 110 Yarra Glen 3775 Victoria
By Telephone:+61 3 8739 8000